Assistant, Warehouse & Procurement in Bethune at Sel Windsor Ltée

Job Description

Reporting to the Inventory Analyst, the Assistant will primarily support Materials Management with daily warehouse functions in addition to the Procurement team to provide a variety of administrative and operational support services. The Assistant will interact with all levels of the organization as well as with external clients on behalf of the Materials Management and Procurement team.

The successful candidate will:

Supporting Materials Management processes with tasks including but not limited to: - 60% of time

• Overseeing and co-ordinating office administrative procedures and review, evaluate and implement new administrative procedures as required, including but not limited to GR/GI scanning, inventory administration, etc.

• Setting up and managing ongoing filing needs

• Completing Goods Receipt and Good Issues for remote deliveries

• Using the bar code, scan related document to Goods Receipts

• Verifying material receipt for Accounts Payable prior to completing Goods Receipt

• Managing site fuel receipts and match to Supplier invoices

• Setting up plant views for new material masters

• Assist warehouse with cycle counting and deliveries

Support the Procurement team with administrative tasks including but not limited to: - 40% of time

• Managing expense claims and reconciliation of corporate credit card statements

• Managing the Procurement email, redirecting messages as required

• Managing phone lines as first point of contact for vendors cold calling for opportunities

• Updating and maintaining the Contracts Database

• Creating PDF forms to support procurement processes

• Uploading / changing pricing details within outline agreements

• Unlocking GTS blocks on an ad hoc basis

• Completing mass close of POs/PRs on an ad hoc basis

• Coordinating and verifying completeness and accuracy of SAP vendor master data

• Maintaining correspondence and other documents within procurement filing system

• Coordinating document requests of contracts specialists with end users

• Preparing periodic reports correspondence

• Scheduling, attending, and preparing meeting minutes and other meeting-related documentation

• Scheduling and prioritizing meetings for the team, including management of calendars and completing travel requirements

• Office supply orders as needed

• Running ad hoc reports for month-end

• Completing ad hoc projects as required

By living our common K+S values across all our locations in the world: We are optimistic about our future, we are collaborative in building it and with our entrepreneurial spirit, we aim to dig deeper and reach higher. We remain agile in an ever-changing world. We are innovative, turning obstacles into opportunities – and we do it all in ways that are safe and sustainable, protecting future generations. You can look forward to: Good People and Great Culture Have the opportunity to be part of a team committed to building a new and diverse culture. At KSPC we are growing our operations, delivering exciting new opportunities, and investing heavily in the communities where we live and work. Challenge and Growth We support your growth potential (support of professional development) and recognition of performance. Valuable Compensation Our total target compensation is competitive and benchmarked to the market. We have a Pay for Performance philosophy that includes two components, fixed (base) pay and short term incentive (bonus) that rewards employees for their contributions towards corporate, team and individual successes. Supporting Benefits A comprehensive, employer paid, benefits program which includes Life, Disability, Health and Dental as well as competitive Retirement benefits, Employee and Family Assistance Program PLUS great extras such as, paid work time to help out in your Community (volunteer with a sports team or a charity of your choice) and company money to allocate to your favourite charity! A Health Spending Account for extras, like more expensive glasses, and the Wellness Account covers recreational items, like your park camping fees, hunting or fishing license, and can help pay for your gym membership.