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Senior Benefits Specialist in Chicago, IL at Morton Salt

Date Posted: 3/1/2018

Job Snapshot

Job Description

The Senior Benefits Specialist in the North American Total Rewards Group is responsible for supporting the HR team in the administration, implementation, and communication of the U.S., Canadian, and Bahamian employee health & welfare and retirement programs.  This position reports to the Senior Manager, Employee Benefits. 

Responsibilities  Assists with managing the administration of the company’s U.S., Canadian, and Bahamian benefit plans and programs in accordance with plan documents, insurance contracts, vendor agreements, Collective Bargaining Agreements, and applicable federal, state, provincial, and local regulations.
Project manager for Annual Enrollment process to include coordination with TPA, vendors, and development of written communications (letters, e-mails, presentations) and scheduling of employee information sessions.
Interpret benefit and retirement plans and policies in order to facilitate administration, respond to questions, and interface with vendors independently to solve complex problems.
Leads the administration of the company’s disability plans.  Reviews disability status reports and partners with Payroll and HRIS to ensure payments are timely and statuses are updated accordingly. 
Vendor management – establishes and maintains effective relationship with vendors.  Monitors performance and service level agreements.
Work closely with legal counsel to ensure leave policies are updated and in compliance with all federal, state, and local regulations.  Update policies as needed. 
Conducts monthly audits and manages benefit plan billing.
Manages communications for well-being program and quarterly newsletter.
Assists with mandatory federal, state and provincial reports and filings and required communications (e.g. required DOL and ERISA reporting and communications).
Prepares data/reports for Health & Welfare and DC non-discrimination testing, surveys, data transmissions, claims analysis, reports, and special requests.
Process improvement and documentation – create ways to improve operations and streamline work processes, to the extent possible.
Counsels new employees regarding benefit programs and conducts new employee orientation presentation of benefit programs.
Collaborates with HR Managers/ HR Business Partners, Payroll, and HRIS in the administration of benefits data.
Counsels management and staff regarding FMLA, federal law, policies, and procedures.
Provides data analysis and support for union negotiations.
Maintenance of plan documentation on benefits TPA site.
Develops training materials for HR Managers/HR Business Partners and mangers to better understand benefits and leave process.
Supports statutory and provincial compliance with FMLA, ADA, COBRA, ERISA, and HIPAA programs.
Provides assistance in annual year-end process for benefits, compensation and payroll.

Qualifications Bachelor’s degree in Human Resources Management, Business Administration, Finance, Law or related field. Minimum 5 years of experience in a corporate benefits role developing and administering health/welfare, disability and retirement benefit
Excellent knowledge of federal and state benefits regulations and legislation (e.g., PPACA, ERISA, IRC, DOL, FMLA, ADAA, COBRA, HIPAA)
Excellent knowledge of technical aspects of benefits administration (e.g., discrimination testing and government reporting obligations)
Excellent written and oral communication, interpersonal and negotiation skills; ability to interact at all levels within and outside the organization
Strong analytical and quantitate abilities, including cost forecasting
Canadian benefits experience preferred.
Certified Employee Benefit Specialist (CEBS) preferred
Excellent project management skills
Demonstrated ability to assist in establishing and executing a benefits strategy
Highly adaptable to changing business conditions and priorities